Project Administrator

ABOUT THE POSITION

VHB is currently looking to hire a Project Administrator to join our NE Finance group. The exciting opportunity will ideally be based in our South Burlington, VT office, but could be in any of New England office locations. This role will provide the opportunity to work alongside a team of dedicated professional engineers, scientists, planners, and designers. Our team collaborates with both public and private clients in various industries such as transportation, real estate, institutional, and energy. Additionally, we work closely with federal, state, and local governments. 

Recent NE Accolades:
2024 Best Places to Work #1
2024 ENR New England Design Firm of the Year
2024 ACEC Multiple Engineering Awards
2024 ACEC Inaugural (DEI) Commitment Award

Responsibilities

• Preparation and processing of invoices and contract documents for private and public sector clients
• Client and sub-consultant contract development and maintenance
• Work with Project Managers and leadership teams to track variances to project budgets
• Assistance with project setup/budgeting
• Accounts receivable collection assistance
• Assistance with research & resolution of client questions

Skills And Abilities

• Excellent organizational skills and attention to detail
• Ability to multi-task in a fast-paced deadline-oriented environment
• Excellent verbal, written and interpersonal communication skills
• Ability to think critically and problem solve
• Must be proficient in all Microsoft Office applications and Adobe Acrobat

Qualifications

• 4+ years of office administration experience, preferably in the AEC industry
• Bachelor’s degree or equivalent experience
• Experience in Engineering/Architecture/Construction environment preferred
• Knowledge of Deltek Vision/Vantagepoint or other similar financial applications a plus

We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment. 

Our people make us great! VHB provides a differentiating employee experience, which includes: 

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace  

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us! 

VHB is a proud Affirmative Action and Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of diversity, equity, and inclusion—supported by deep-rooted core values, one of which is diversity. All individuals receive consideration for employment based on their qualifications without discrimination for race/ethnicity, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, pregnancy, marital status, or any other basis protected by law.

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