Administrative Coordinator

ABOUT THE POSITION

VHB’s South Burlington, VT office is seeking a part-time Administrative Coordinator to join our dynamic team. The ideal candidate will play a vital role in supporting daily business operations and ensuring efficient office management. We anticipate about 15-20 hours per week. This role requires on-site presence at our South Burlington office with no option for hybrid or remote work.

Responsibilities

• Uphold VHB’s brand by fostering a welcoming atmosphere for both employees and guests, while ensuring that all common areas are presentable and run in an efficient and professional
• Support daily operations with regards to supplies, equipment, and food orders.
• Event planning on/off site for holidays, fundraisers, and various meetings coordination.
• Performs occasional administrative duties (e.g., data entry, filing, photocopying).

Skills and Attributes

• Proficient with Microsoft Office Suite.
• Excellent verbal, written, and interpersonal communication skills.
• Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers.
• Self-motivated, highly organized, and detail oriented.

Qualifications

• 0-2 years of related experience in an office setting
• High School Diploma

Hiring Salary Range: The estimated hiring salary range for this position is $18/hr - $22/hr. The final compensation will be based on a variety of factors such as individual qualifications, education, and experience.

We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment. 

Our people make us great! VHB provides a differentiating employee experience, which includes: 

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace  

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us! 

VHB is a proud Affirmative Action and Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of diversity, equity, and inclusion—supported by deep-rooted core values, one of which is diversity. All individuals receive consideration for employment based on their qualifications without discrimination for race/ethnicity, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, pregnancy, marital status, or any other basis protected by law.

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