ABOUT THE POSITION
VHB’s headquarters in Watertown, MA is looking for a Facilities Services Coordinator to provide a variety of support services within a facility.
Hiring Salary Range - $23/hr - $25/hr. However, the final agreed-upon compensation is based on individual education, qualifications, and experience.
Responsibilities
- Mailroom Services
- Operate and maintain postage machine including supplies, services, reports, and funds
- Receive, sort, scan, and distribute incoming mail
- Retrieve, weigh, meter, and record outbound mail in accordance with USPS guidelines
- Pickup and drop-off mail and packages at Watertown Post Office
- Prepare outbound FedEx shipments of all sizes and weights
- Receive, record, distribute all loading dock deliveries
- Order, organize and maintain ample amounts of office supplies and shipping materials
- Maintain well-organized and tidy mailroom
- Cafeteria Services
- Set up and maintain coffee service area
- Wash dishes and run dishwasher throughout day
- Maintain cleanliness of counters and tables
- Manage cafeteria inventory
- Stock supplies as needed
- Oversee equipment maintenance schedules
- Executive Conference Center Services
- Set up and breakdown meetings and events
- Coordinate AV and Facilities needs with IT
- Ensure all conference rooms are clean and properly stocked with amenities
- Functions and Events
- Coordinate inhouse meetings and events including company charitable events
- Assist with the ordering and preparation of food as necessary
- Manage set up and breakdown
- Occasional evening hours required
- Vendor Coordination
- Monitor quality of deliveries
- Ensure delivery schedule is met
- Process maintenance requests
- Manage staff account cards
- Office Administration
- Cover front desk; greet visitors, answer and direct inbound calls to main phone line
- Assist with new hire setups and office relocations
- Assist with coordination of maintenance for department vehicles
- Work cohesively with facilities and administrative team members
- Other administrative duties as needed
Skills and Attributes
- Exceptional customer service abilities with an emphasis on timely response to all concerns and the needs of employees.
- Team oriented, with capability to work independently and meet deadlines
- Time management and multi-tasking skills a must
- Organized, focused, and detail oriented with excellent follow through
- Flexible, resourceful, enthusiastic, creative problem solver
- Basic computer skills including internet and Microsoft Office
- Able to follow safe and sanitary cafeteria working practices
- Able to maintain confidential information
Qualifications
- Able to walk and stand for periods up to 6 hours
- Able to lift, carry, push and pull objects up to 30 lbs
- Able to work Monday-Friday, 9 AM- 6 PM in office
- Valid driver’s license
- Previous mailroom or office facilities experience a plus
- 1-2 years of general office experience
- High school diploma or GED
We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment.
Our people make us great! VHB provides a differentiating employee experience, which includes:
- Diverse and inclusive culture of collaboration and innovation
- Opportunity to work on complex, transformational projects
- Community and social responsibility as sustainable stewards
- Focus on learning, development, and career growth
- Best-in-class benefits, including flexible, hybrid workplace
We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us!
VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, or other characteristics protected by law.
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