Administrative Coordinator

ABOUT THE POSITION

VHB’s Winooski, VT office is seeking a part-time Administrative Coordinator to join our dynamic team. The ideal candidate will play a vital role in supporting daily business operations and ensuring efficient office management. We anticipate about 15-20 hours per week with the potential for increased hours over time. This role requires on-site presence at our downtown Winooski office with no option for hybrid or remote work.

Responsibilities

• Uphold VHB’s brand by fostering a welcoming atmosphere for both employees and guests, while ensuring that all common areas are presentable and run in an efficient and professional manner
• Support daily operations with regards to office supplies, equipment, and food orders.
• Assist with on- and off-site event planning and coordination for meetings, holidays, fundraisers, and other events.
• Performs administrative duties such as data entry, filing, photocopying, printing, answering phone calls, responding to emails, shipping packages and sorting/delivering daily mail.
• Assist with organizing and setting up conference rooms for presentations and virtual meetings

Skills and Attributes

• Proficient with Microsoft Office Suite.
• Excellent verbal, written, and interpersonal communication skills.
• Flexibility to multi-task and prioritize in a fast-paced environment where deadlines are essential
• Strong problem-solving skills with the ability to work independently as well as accept direction on assignments
• Self-motivated, highly organized, and very detail oriented

Qualifications

• 0-2 years of related experience in an office setting
• High School Diploma or GED

Hiring Salary Range: The estimated hiring salary range for this position is $18/hr - $22/hr. The final compensation will be based on a variety of factors such as individual qualifications, education, and experience.

We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment. 

Our people make us great! VHB provides a differentiating employee experience, which includes: 

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace  

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us! 

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, or other characteristics protected by law.

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